How to work smarter, not harder

Regardless of your job or industry, sometimes there aren't enough hours in the day to complete everything. As a result, you may constantly feel like you're lagging behind. This, in turn, is not good for your productivity or health. So, what's the answer to this scenario? Spend more time at the office? Not necessarily. Here, we discuss ways in how you can work smarter not harder. 

I'm sure we would all agree that the key to greater productivity and bigger results is to work smarter not harder.  Learning how to work smarter not harder can improve your productivity and performance, whilst increasing your focus and improving your time management.

This means using your time and energy more effectively, enabling you to make faster progress on your most important projects. 

If you want to improve your productivity at work and get things done faster, when you work smarter not harder, it means you have a clear strategy to prioritise your most important activities. Therefore, you end each productive day feeling satisfied rather than overwhelmed and overworked.  

Everyone has their definition of working smarter not harder.  For instance, it means improving your time management skills so you can prioritise effectively, eliminate procrastination, and achieve bigger results in the easiest and most productive way.

The Problem

According to, research that attempts to quantify the relationship between hours worked and productivity found that employee output falls sharply after a 50-hour work-week, and falls off a cliff after 55 hours. So much so that someone who puts in 70 hours produces nothing more with those extra 15 hours.

In addition, all those three-minute tasks you repeat throughout the day may take a toll on your productivity. You may find yourself burnt out and unable to come up with new ideas. This can lead to mistakes, an incomplete job or poor work which you and your company are unhappy with. 

In other words, if you spend all your energy on the frivolous tasks that can wait, you'll have less energy left over to solve a difficult problem. As a result, your focus and discipline decreases as the day wears on.

The Solution

Focus on Automating your Daily Tasks

Instead of putting in those extra hours, you can become more effective at work by focusing on what really matters and automate your tasks. Furthermore, reduce the amount of decisions you have to make throughout the day. In other words, build routines and habits so that you're not deciding. You're just doing. You can get things done by making them more automatic, so they require less energy. 

There are several resources we can recommend to automate your business day. However, in this case, we put great emphasis on dita Documents and dita Forms. Both solutions come with several beneficial factors for automating your business needs and will result in saving you time, costs and energy. Find out more by clicking on the links below. 

Recommended Resources

dita Documents

Automate the renewal and review dates for each of your documents and sends notification to the document owner



Trigger workflows and remove the need for loose paper record-keeping with electronic forms and simplify your reporting

The key to document management is automation. Once a document is captured, it should work for you. It should be there when you need it and it should be accessible to those who need it when they need it.

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dita Solutions CEO, Ben Pedrazzini explores the factors that contribute to human error in the workplace and how you can increase your productivity by planning, preparing and automating your organisation. 

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