Improving Compliance Through Digital Transformation

Taking the necessary steps to meet your legal obligations as a business might seem simple. However, the process can be more confusing and difficult than expected. Why? It can be due to the nature of regulation, which constantly evolves in some industries, difficulties understanding exactly what compliance means, what documents are required to improve compliance, and how each of those documents needs to be managed. This is when a Document Management process would be beneficial to your business. By implementing digital transformation, you can start by improving your compliance processes. This can integrate into an integral part of your day-to-day operations, rather than additional, time-consuming work. 

Set and Forget

By implementing a Digital Transformation strategy, you can make compliance into an integral part of your day-to-day operations, rather than additional, time-consuming work.

It is highly useful that we have the ability to streamline our training matrix. We have the ability to deliver it through a variety of means, to get the best outcome for our organisation. Having the ability to set and forget is essential to improving your compliance if it were to be a success.

One of our greatest training tools is the ability to train our staff through online training modules. There are many aspects of the training matrix that can deliver in this fashion. Even traditional face-to-face training can be converted when the right outcomes are achieved, especially when compliance reoccurs.

Best Practices in Front of Mind

You may have completed some training in a face-to-face environment, and for improving compliance, we need to schedule refreshers. This is so we can keep best practices front of mind. We can also update staff with new standards and procedures.

The benefits of digital transformation include:

  • Increased Efficiency
  • Reduction of Costs
  • Increased Security
  • Simpler and Quicker Reporting
  • Improved Compliance.

Whether you are a small or large organisation, this can be a tricky and consuming task if we do not have the right tools. Also, if you fail in this task, you can become non-compliant or worse, have a staff member leave you exposed to injury or prosecution.

Remaining Compliant

Remaining compliant can be an easy aspect of the training matrix. Once you have developed your online training module to keep the staff compliant, you need to set up an automated system that will allocate, track and send out reminders.

When it comes to proving compliance to regulators, your compliance management processes need to answer questions such as:

  • Can you easily retrieve your compliance records?
  • Are your compliance records up to date?
  • Do your documents facilitate regulatory compliance within your industry?

As you can see, this process is extremely easy to set up and not only does it look after future re-occurrences of when you train staff, but also those staff that have been trained in these modules in the past. There are more instructions in the Help files in the Manager interface that will assist you further.

For more information on dita Solutions, contact us here.

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