An easy, efficient and secure visitor management system is a big element of an organization’s Workflow Solutions. Streamlining your front desk procedure is a necessity in today’s security-focused climate. But there’s always the question of “Are we doing enough?”
With that in consideration, it’s important to note that there are also a lot of myths and misinformation surrounding the very idea of implementing a system to manage the visitors to your workplace.
Let’s explore and dissect these myths once and for all:
Myth 1: Only large organisations need to manage visitors.
Organisations of all sizes can benefit from a highly secure Visitor Management program.
After all, safety is important to all organizations, regardless of size. However, one of the more common myths is that Visitor Management Systems are only required at giant corporate offices that see huge amounts of guests every day. A system like this will benefit sites of all kinds.
Consider the following scenarios. These situations illustrate how an organization can benefit from by effeciently managing their visitors:
- A neighborhood school requires all parents to sign in, thus easing concerns about student safety.
- A start-up real estate office issues guest badges to visiting home buyers, thus giving the entire office a more professional makeover.
- A small store installs a digital sign-in spot at the front door to discourage entry to those with bad intentions.
Myth 2: All Visitor Management solutions are the same.
The solutions are as unique as the sites that use them.
Every solution for managing visitors share the same goal, which is to enhance site safety by processing guests as effectively as possible.
However, the conclusion shouldn’t be that the solutions themselves are the same. Someone new to the concept of a Visitor Management System will immediately be threatened by ideas of complex software installations and intellect-threatening programs come to mind. But reality dictates that Visitor Management Systems come in all shapes & sizes.
Look at these examples. Each of the things mentioned below is a Visitor Management solution:
- Simple handwritten guest badge
- Sign-in logbook
- Web visitor registration & processing
- Expiring visitor badges
See the variety here? While the goal of security applies to every installation, the solutions used to achieve that goal come in diverse forms.
Myth 3: All Visitor Management Programs come in one size.
A Visitor Management program can be scaled to meet specific organizational needs.
Many smaller organizations get overwhelmed upon seeing ID scanners, computer installations, servers etc. But while these enterprise-level systems are great for large installations, small organizations should be encouraged because not all Visitor Management solutions are extensively technology-laden. One of the things that should make them desirable is the flexibility of these solutions. Organizations can start small, with something along the lines of a visitor badge log book. If the visitor demand requires an upgrade, the organization can take the next step and move up to entry-level software, web-based software & more.
The point is no organization should ever feel overwhelmed by these solutions because as stressed above, they are scalable according to needs.
Myth 4: Every Visitor Management system requires complex software installation.
Many systems can be implemented quickly and effectively by beginners.
It’s true that some Visitor Management systems can require good technical expertise, but others are extremely simple.
Consider the following examples:
• Guest badges
• Sign-in sheets
• Visitor logbooks
Honestly, these solutions require nothing more than a pen or a pencil, yet they achieve the ultimate goal of identifying & tracking visitors to your site.
So Visitor Management Systems showcase diversity in the technical aspect as well.
Myth 5: Visitor Management is too expensive for small organisations
There are multiple effective options at a wide array of price ranges. Similar to some of the other myths mentioned above, many organizations assume that a Visitor Management solution is going to blow up the budget. Even worse, some companies claim they’ve never looked into a Visitor Management system because they simply assumed it’ll be too expensive.
The truth is that Visitor Management solutions can range from just a few dollars to thousands, with solutions available at every price in between.
An organization can spend what it can afford and still avail of an effective solution. That’s the true beauty of a Visitor Management solution. If your organization has a small budget, the advisable thing to do is to start with a visitor log book that features expiring guest badges.
If you have a bigger budget, consider a Visitor Management software installation.
Remember, the goal of keeping people safe applies to every installation but the solutions used to achieve that goal are diverse. So in conclusion, in the age of digital connectivity and online security risks, Visitor Management Systems should be at the top of any organization’s priority list.
Working with an online, automated solution has never been more important than is it today. If you would like to explore further how dita Visitor can work for your business, book a live demo today.